Board of Trustees

January 18, 2019

Trustees met on January 15. Discussion opened with a review of the final numbers associated with the 2018 Budget. The news was positive as many in the congregation stepped up their year-end giving. Total income was close to what had been budgeted. Careful control of expenses meant that expenditures were also below plan so that budgeted income exceeded budgeted expenditures by about $32,000. Because the 2018 budget included almost $55,000 of carryover, the amount available in the General Fund was about $22,000 lower at the end of the year than at the start of the year. This led naturally to discussion of the proposed budget for 2019. As indicated in the recent letter from the Chair of Trustees to the congregation, there are significant challenges in the 2019 budget in accommodating the church’s main priorities. After extensive discussion of how to accommodate the right mix of church priorities, a proposal known as the “Base Case” budget was approved to be shared with Church Council and recommended at the annual meeting. Trustees discussed the timeline for the Sexton’s return and interim support needed until that time. Several building and grounds maintenance issues were addressed along with the status of projects for lock and key replacement and a new security door. The church’s new server has been purchased and will be installed in the next few weeks, which should significantly improve service on the church’s network. Pastor David also shared with the Trustee’s a handsome wall plaque from our sponsored Boy Scout troop which is designed to hang in the church. The choir room wall next to the blackboard seemed to be the best location for this plaque. Lastly, Trustees went over a proposed new Building Use Policy a second time in preparation for its final review and approval.

December 23, 2018

The Trustees met December 18 and discussed a range of financial, building and office concerns. The main focus was on concerns about the church’s cash flow and low cash balances due to lagging pledge income as well as finding ways to significantly reduce the budget to bring it in line with expected pledges for 2019. Trustees voted to extend our interim Sexton and discussed the time frame for the Sexton’s return. We also discussed work done and worked planned on the church’s plumbing to reduce water usage and the replacement of the office server. Discussions on additional improvements to church security are awaiting estimates.

October 16, 2018

The Board of Trustees met the evening of October 16 in the Conference Room for their monthly gathering. They reviewed the Treasurer's Report, discussed the budget for 2019, reflected on building and grounds needs, and reviewed office operations. Of particular interest was the current staffing pattern, including positive feedback on the work being done by the Temporary Sexton. Prayers for the Trustees are welcomed as they begin to prepare the 2019 budget!

Meeting UpdatesRoberta Croll